LCCA Board Meeting Minutes

March 14, 2011

 

In Attendance: Board Members & Staff: Janet Baltzer, Robert Harrison, Lexi Taylor, Terri Roush, Marney Reynolds, Barbara Fulton, Barbara Swahlen, Shawn Westerveldt, Nia Bartolucci & Sarah Rabel. Visitors: Doug, Carol Steckler, & Richard Carter.

 

February Minutes

- Lexi opened the meeting at 4:30 pm with a call for any amendments to the February minutes. The minutes were approved.

 

Assistant Director Introduction

- Robert Harrison was introduced and welcomed by the Board.

 

Office Hour Proposal

- Janet and Robert proposed and the Board approved that the CenterÕs office have posted hours of: Tuesdays 10am to 2pm, Wednesdays 10am to 2pm, and Fridays 11am to 3pm. In addition to these posted hours, Janet and/or Robert will be at the Center Monday through Friday. They will be available as needed during anytime that they are at the Center. 

 

Credit Card

- Janet brought the need of a credit card to the BoardÕs attention. Lexi will follow-up with Brian about this.

 

Off-Island Purchases

- If anyone is going off-island in the near future and has time to purchase some items for the Center, please contact Janet. Purchase will be reimbursed, and needs include clear plastic totes and a water dispenser.

 

Garden & Grounds Maintenance

- Doug Benoliel presented the Board with a brief history of the use of garden parties to maintain SallyÕs Garden and the rest of the grounds. These are social affairs in which work in the garden occurs.

- Jan Sundquist coordinates the kitchen/food for these parties. Julie Van Camp takes on any non-horticultural decisions, while Doug focuses on horticultural specific decisions. Robert will assist with volunteer coordination for these parties.

- The next garden party will be Saturday, March 26th 9:00 to 11:30 am with a potluck lunch. Doug encouraged Board members to attend and to spread the word.

 

Community Theatre Category Proposal

- Carol Steckler presented a proposal for a fee category of community theatre. Attached to these minutes is her proposal as well as the expense & revenue for her last two productions.

- Richard Carter will submit an official proposal to the Board but spoke in support of CarolÕs proposal. He echoed the need of the whole house for approximately 10 days (and approximately 1 week prior of partial use), of holding 3-4 performances, and of the number of seats etc. Richard also noted that in the past the Center has communicated with him, during his use of the Center, about specific times of other events and he has then adjusted (when possible) accordingly. 

 

Updates

- The Spirit Award was an excellent evening highlighting Irene and Greg, with 130 people in attendance.

- The Contra Dance numbers are not in yet. The first made money while the second made less and the third most likely did not make a profit.

- Bobi CÕs Afro-Cuban music event will be a hard sell. The Board was asked to encourage attendance. As this is a block-book and was already booked before Richard left, the Center must follow through.

- Tech support is gearing up with a training, lead by Dave Rucker, on March 19th. Five people are signed up so far.

- Gift certificates have been purchased, and Lexi will check with Janet on when/if given to Tara and Ron.

- Board Member: Felicity, having moved off the island, is unable to be a Board member.

 

Grant Writer

- Terri brought a proposal to the Board of hiring Micki Ryan as a grant writer. Micki has offered a reduced rate of $25/hour for researching and writing grants for the Center. She has written successful grants in a wide range of amounts from both government and private sources. Micki also knows what grants, in the past, the Center has been awarded.

- After discussion, Shawn suggested and the Board approved a maximum of 10 hours for Micki to research and prepare a list of possible grants (and what the competition is for said grants) that she would recommend the Center pursue. Once she has presented this list to the Board, the Board will decide on further action.

 

Program Committee

- Marney noted that Barbara S will edit the websiteÕs text and that Robert will compile questions for the beta-testers. The test site (at dot org) is up, and everyone is encouraged to try it out. When filling out a fake request, please input 16 digits for a fake credit card number. All beta-testers should please email Marney and Robert to let them know that they are trying out the site.

- The P.C. would like a working list of Janet and RobertÕs procedures.

- The P.C. will begin producing a protocol for what the committee does.

 

Open House

- Terri suggested holding an open house in early April. While the Board unanimously supported this idea, it was agreed that postponing this until May would allow more planning time and more people to attend.

 

Event Admission for Staff

- Janet requested and the Board approved free admission for Janet and Robert to all Center events.

- The Board further approved free admission for JanetÕs family (Scott, Camille, & Quinn) to all Center-sponsored events.

 

RobertÕs Hours

- Lexi requested and the Board approved 4 additional hours per week for 2 months for Robert, starting next week. It was suggested that at the end of the 2 months, the Board review RobertÕs hours and workload.

 

Fee Workshop Agenda

- Sarah presented and the Board discussed the upcoming fee workshopÕs agenda. Marney suggested and the Board agreed that we would benefit from an update, at the workshop, on current financials. It was also agreed that it is unnecessary to speak to the evolution of the fee structure. Sarah will update and email out to the Board the agenda.

 

Adjournment

- The meeting adjourned at 6:00. The next Board meeting will be Monday, April 11th.