LCCA Board Meeting Minutes

June 13, 2011

In Attendance: Board Members & Staff: Janet Baltzer, Robert Harrison, Lexi Taylor, Georgeana Cook, Barbara Swahlen, Brian Leyde, Barb Fulton, Shawn Westerveldt, Nia Bartolucci, & Sarah Rabel. Visitors: Doug Benoliel.

Minutes

The May Board meeting minutes were approved.

Garden Parties

- Doug noted that the debris near the storage tank is Fertile Ground’s responsibility.

- Doug expressed concern about the garden’s maintenance. The last few years have seen a decline in the number of volunteers at garden parties, and this time may be the first cancellation due to a lack of attendees. Doug asked board members to put in an hour during the garden party this Saturday. It was suggested that dates be run by the board first, but scheduling these parties is difficult already due to Center availability and a few others’ schedules. It was also suggested that board members garden on a “drop in” basis outside of the garden parties.

- Nia can post flyers and sign-up sheets at the school for community service hours.

Donor List

- Following a discussion about the donor list, the board approved a motion reaffirming that the donor list should reside in the LCCA office.

- It was noted that the last update to the donor list was in 2009 (150 names were added) and that the board should continually update the list.

Upcoming Events/Janet’s Update

- Janet presented an update on events and a profit & loss overview of individual events. The board noted how helpful this overview is and requested this on a quarterly basis if possible.

- HAPA is scheduled for July 7^th, with a 6:00 dessert/wine time & 7:30 show. Janet asked board members to each provide a sellable dessert, sell 4 tickets, and/or help with set-up &/or clean-up.

- July 4^th burger event flyer was passed around, and the board was encouraged to attend.

Board Member Responsibilities

- It was noted that expectations of board members do not always reflect what members were told when recruited to the board. It was further noted that this results in not wanting to let anyone feel let down but in needing to maintain boundaries around realistic time and contribution commitments.

Fees & Endowment

- Lexi and Sarah posed to the board the choice between voting on the fee structure options or determining the portion of the budget that event fees should fill. The board was undecided.

- An endowment draw of $30,000 was also brought up for this year. The finance committee is not supportive of such a draw, and the board tabled this decision to July.

- Much discussion ensued about the fees. It was noted that the fees are the Center’s “leader item.” It was also noted that technically there has been no increase in fees for over 10 years. It was further noted that the base community rental fee of $25/hour has rarely been adhered to in the past. The importance of balancing concern for community perception and fiscal responsibility to the Center was also noted.

- The board agreed to vote on the hourly rate so that the finance committee could be given more concise info to advise on. The board struck option 2 from the list and voted on and approved a motion for option 1. The board further voted on and approved the following hourly rates within that option: $25/hour with no tech equipment, $35/hour with simple tech equipment package, & $45/hour with advanced tech equipment package.

Adjournment

- The meeting adjourned at 7:15. The next Board meeting will be Monday, July 11th at 5:15pm.