Minutes of Regular Meeting

of the Board of Directors of the

Lopez Center for Community and Arts

March 12, 2012

 

Upon notice duly given, a regular meeting of the Board of Directors of Lopez Center for Community and Arts (the “LCCA”) was held on March 12, 2012 commencing at 5:15 p.m.  Lexi Taylor, Raiti Waerness, Bob Sundquist, Barbara Fulton, Rich Youde, Georgeana Cook, Terri Roush, Barbara Swalen, and Barbara Carver participated in the meeting, as did Janet Baltzer, the LCCA Director and Robert Harrison, the LCCA Assistant Director. 

As the first order of business, upon motion duly made and seconded, the minutes of the meeting of the Board of Directors held on February 13, 2012 were approved.

Janet Baltzer had several items to discuss with the Board.  The first was a request from the San Juan County Council asking to have the fees for their once a year meeting waived.  After discussion, upon motion duly made and seconded, the following resolution was adopted.

RESOLVED:  The LCCA fee for the San Juan County Council meeting held once a year will be waived and further resolved that Janet is authorized to notify the County Council.

Janet then presented a proposal to replace the stage floor which has started to bubble and peel leaving it unsightly and unsafe for performers.  The proposal from Chris Coiley recommends replacing the current ¾” plywood with a ½ plywood and ¼” Masonite floor.  The advantage to this would be that in the future only the Masonite would need to be replaced to provide a hard, smooth surface.   The cost for the stage replacement would be $1535.70 including materials, labor, and paint.  The center would be reserved for two days for the work to be accomplished.  Upon motion duly made and seconded, the following resolution was adopted:

            RESOLVED:   Maintenance funds in the amount of $1,535.70 will be used to replace the existing stage floor.

Next, Janet requested help with the LCCA portion of the LTAC grant for 2013.  Lexi Taylor offered to help with this.  Janet also requested that a volunteer be found to mow the lawn while Adrian Cameron is on vacation from April 11th to May 17th.  Mac Langford or Jim Smith will be approached to see if either is available.

Janet further reported that kiosks will be created for each building on San Juan Island, Orcas, and Lopez.  These decorative, movable units will hold information regarding events at the Centers linking them together for off-island visitors.  This was mentioned in the 2012 LTAC grant.  She also reported to the Board that a letter has been sent to a group of about 30 households requesting sponsorship of concerts that are block-booked with San Juan and Orcas Theatres.

Barb Fulton and Barbara Carver created a spring financial support mailing using a list of new names generated in the winter of 2011/12.  The letters will be mailed on March 19th.

Janet and the Board thanked Raiti Waerness for her financial donation to cover the cost of two new laptop computers. 

Finally, Janet provided a copy of events for the Lopez Center Calendar for Spring, Summer and Fall 2012 (see attached).

Next, Terri Roush reported that Mara Barnett will be replacing Donna Hasbrook with the Fertile Ground project.  Donna will be spearheading a project coordinated by Georgeana Cook to help get rid of the rats in the Community Garden.  Georgeana showed the Board a flow chart showing how students with extra summer time will be working on a school science project with The DREAM team. 

As the next order of business, Lexi Taylor updated the directors on the grant process.  There are 25 possibilities for potential grants, but before we can start this the annual report needs to be prepared.  Georgeana will help with this report along with Bob Sundquist, Rich Youde, Lexi, and Janet.

Lexi than presented a request from the Prevention Coalition for LCCA to be their fiscal agent.  This was discussed at the Executive Board Meeting and the decision was made to deny the request as we continue to work on more stability for LCCA.

Lexi also discussed an opportunity for a workshop for our Board on board development.  She has the names of some people who could come in May or June so will keep us updated.

Finally, Sarah Rabel will not be attending regular meetings for approximately six months but will continue to work on two projects she is involved with.

As the final item of business, Bob Sundquist reported on the Financial Statements for January through February 2012 (see attached).

There being no further business, Lexi adjourned the meeting at 7:00 p.m.

 

Respectfully submitted,

 

Barbara Carver, Secretary