Minutes
of Regular Meeting
of
the Board of Directors of the
Lopez
Center for Community and Arts
March
12, 2012
Upon notice duly given, a regular meeting of the Board of
Directors of Lopez Center for Community and Arts (the “LCCA”) was held on March
12, 2012 commencing at 5:15 p.m. Lexi Taylor, Raiti Waerness, Bob Sundquist, Barbara Fulton, Rich Youde, Georgeana Cook, Terri
Roush, Barbara Swalen, and Barbara Carver
participated in the meeting, as did Janet Baltzer,
the LCCA Director and Robert Harrison, the LCCA Assistant Director.
As the first order of business, upon motion duly made and
seconded, the minutes of the meeting of the Board of Directors held on February
13, 2012 were approved.
Janet Baltzer had several items
to discuss with the Board. The first was
a request from the San Juan County Council asking to have the fees for their
once a year meeting waived. After
discussion, upon motion duly made and seconded, the following resolution was
adopted.
RESOLVED: The LCCA fee for the San Juan County Council
meeting held once a year will be waived and further resolved that Janet is
authorized to notify the County Council.
Janet then presented a proposal to replace the stage
floor which has started to bubble and peel leaving it unsightly and unsafe for
performers. The proposal from Chris Coiley recommends replacing the current ¾” plywood with a ½
plywood and ¼” Masonite floor. The
advantage to this would be that in the future only the Masonite would need to
be replaced to provide a hard, smooth surface.
The cost for the stage replacement would be $1535.70 including
materials, labor, and paint. The center
would be reserved for two days for the work to be accomplished. Upon motion duly made and seconded, the
following resolution was adopted:
RESOLVED:
Maintenance funds in the amount of $1,535.70 will be used to replace the
existing stage floor.
Next, Janet requested help with the LCCA portion of the
LTAC grant for 2013. Lexi Taylor offered
to help with this. Janet also requested
that a volunteer be found to mow the lawn while Adrian Cameron is on vacation
from April 11th to May 17th. Mac Langford or Jim Smith will be approached
to see if either is available.
Janet further reported that kiosks will be created for
each building on San Juan Island, Orcas, and Lopez. These decorative, movable units will hold
information regarding events at the Centers linking them together for
off-island visitors. This was mentioned
in the 2012 LTAC grant. She also
reported to the Board that a letter has been sent to a group of about 30
households requesting sponsorship of concerts that are block-booked with San
Juan and Orcas Theatres.
Barb Fulton and Barbara Carver created a spring financial
support mailing using a list of new names generated in the winter of
2011/12. The letters will be mailed on March
19th.
Janet and the Board thanked Raiti
Waerness for her financial donation to cover the cost
of two new laptop computers.
Finally, Janet provided a copy of events for the Lopez
Center Calendar for Spring, Summer and Fall 2012 (see
attached).
Next, Terri Roush reported that Mara Barnett will be
replacing Donna Hasbrook with the Fertile Ground
project. Donna will be spearheading a
project coordinated by Georgeana Cook to help get rid
of the rats in the Community Garden. Georgeana showed the Board a flow chart showing how
students with extra summer time will be working on a school science project
with The DREAM team.
As the next order of business, Lexi Taylor updated the
directors on the grant process. There
are 25 possibilities for potential grants, but before we can start this the
annual report needs to be prepared. Georgeana will help with this report along with Bob
Sundquist, Rich Youde, Lexi, and Janet.
Lexi than presented a request from the Prevention
Coalition for LCCA to be their fiscal agent.
This was discussed at the Executive Board Meeting and the decision was made
to deny the request as we continue to work on more stability for LCCA.
Lexi also discussed an opportunity for a workshop for our
Board on board development. She has the
names of some people who could come in May or June so will keep us updated.
Finally, Sarah Rabel will not
be attending regular meetings for approximately six months but will continue to
work on two projects she is involved with.
As the final item of business, Bob Sundquist reported on
the Financial Statements for January through February 2012 (see attached).
There being no further business, Lexi adjourned the
meeting at 7:00 p.m.
Respectfully submitted,
Barbara Carver, Secretary